Be Part of the Coworking Revolution

July 8th, 2010

The development of cloud computing (where shared resources, information and software can be accessed via the internet on demand) has helped the ‘free agent economy’ to thrive in last few years. The ability to deliver assets, shared information, and collaborate on projects in the cloud has given independent workers more freedom to choose where they work. As a result, home working has become more and more popular.

On the upside, working from home allows you greater personal flexibility, and frees you from commuting. The downside is that, isolated from your compatriots, it can be hard to keep motivated and develop new ideas. To counter this, you might regularly decamp to a coffee shop to work via their wi-fi connection. You might have a brief chat with the Barista, but mostly you’ll have your head down, and earphones on. By the time you leave, rather than feeling inspired by the contacts you’ve made, you’ll be feeling a little edgy from too much coffee. If that is the case, it might be the time to think about finding a co-working space.

So what is co-working? Coworking is something that started in the States, primarily amongst the tech community. Coworking is a community of people who are sharing common space & resources for the purpose of getting inspired and getting stuff done. It’s ideal way for solo entrepreneurs and start-up companies to access a network of like-minded folk for support, ideas and contacts. A diverse range of co-working spaces are springing up across the UK, and this demand reflects the changing culture of work. Coworking works well not just for home-workers, but also for independent workers, and those that travel frequently.

The words of Seth Godin, ‘When you need to have a meeting, have a meeting. When you need to collaborate, collaborate. The rest of the time, do the work, wherever you like.’ In the modern world, you can be free to choose where and how you work.

Virtual assistants are the foot-soliders in this co-working revolution. Not only, do you not need to be tied to a regular office desk, but the administrative support that you need to help you do your thing does not need to be either. Virtual assistants can provide flexible, seamless, professional support services via a range of web-based tools.

Here at Ministry of Time, we fervently believe that co-working is a trend that is here to stay. That’s why we are so excited to be working with the Tech Hub. Based in Shoreditch, Tech Hub is a new and exciting project creating a physical space in London for tech companies not just based nearby but entrepreneurs and others in the tech industry from across the UK, Europe, the US and beyond.

If you are a member of the Tech Hub and you need some administrative or project support, you’ll benefit from a members discount. Come and see Sinead from Ministry of Time at Tech Hub from next week.

Watch Ministry of Time on Love Your Work TV

May 13th, 2010

Recently, I made a little film with Graham Allcott from Think Productive about using virtual assistant services.

It’s featured on their ‘Love Your Work TV’ blog along with lots of other interesting video clips.  Think Productive provides fun workshops with practical at-desk coaching to help employees increase productivity, beat stress, and feel more in control of their work.  Visit their website, www.thinkproductive.co.uk for more information.

Do you wish for more minutes in the day?

May 12th, 2010

If so, the answer is simple.  Hire a virtual assistant.

Virtual services allow you to concentrate on what you do best, save money, be more flexible and manage the growth of your business effectively. Virtual assistance is a low-cost way that your business to gain access to outside expertise. Virtual services allow you and your staff to concentrate on business critical activities and operations, and not get caught up in the administration.  Most of all, this investment saves you time.

Be more productive

Outsourcing tasks to a virtual assistant can create new opportunities for you, and for your business.  You can have your invoicing sorted, your schedule organised and your emails answered.  Whatever tasks you choose to delegate, having an extra pair of hands will help you fight that number one time-stealer, procrastination.

Think about it.  You know those tasks you never get around too. You know the ones that are lingering at the bottom of your to-do-list. You know the ones that have been there for months. Outsource them.  Get them done. Be more productive.

What about those tasks that frustrate, or bore you?  The ones that take ages because you get easily distracted when working on them.  Outsource them.  You aren’t going to miss them.

Reclaim your time

If you buy ten hours in advance from Ministry of Time, you’ll be entitled to 10% discount. You’ll save money.  And what do you get back in return? Time.

Let’s face it, time is the most precious commodity of all. With more time, you have a chance to work on that new idea.  Time to meet an old friend.  More time for the fun things in life.  Maybe you’ll write some poetry, or learn Japanese.  Whatever you choose to do, it’s your time.

Time waits for no man (or woman).   Test it out today.  You’ll be surprised the different a little time makes.   Contact us today, and Ministry of Time will help you make more of yours.

Why hire a UK- based virtual assistant?

April 19th, 2010

When I tell people I am a virtual assistant based in London, people sometimes ask me is why employ Ministry of Time over an outsourcing company based overseas?

My reply is the level of service offered is not the same. Ministry of Time is focused on building strategic relationships with our clients. The idea is that we are ‘virtually’ part of your company, and/or your life.

By listening to you, and understanding your requirements, we can provide high quality administrative, managerial, research and creative services tailor-made to meet your needs. We’ll work to build a long-term relationship with your business, by providing a highly responsive service. Our services are dedicated to ensuring the success of your business.

If you need to, you can send us documents by post, or courier. If you’d like to meet for a face-to-face chat, you can. If you need us ‘on the ground’ to help you manage an event, or meeting, we’ll be there.

Ministry of Time provides a cost-effective support services, without the overheads of an addition to your head count (tax, NI, office space, etc), or the expense of training staff, or the hassle of finding a temp every time you need to get something done.

Don’t Waste Time. Delegate.

March 16th, 2010

Have you been thinking there are simply not enough hours in the day for all you’ve got to do?  The answer is simple, and affordable.  You can delegate tasks to a pay-as-you-go business assistant.

Delegating tasks can improve your efficiency, and increase your productivity.   Ministry of Time can ensure your tasks are done correctly, and on time.  Meanwhile, you can get on with running your business.  Or you can just put your feet up.

Here are some tasks your business assistant will be happy to help with.

1.  Marketing initiatives

We can help organise regular or one-off mail shots.  We’ll get the list of recipients together, draft the marketing materials and organise sending the mail out.  Don’t worry about sticking the labels on the envelopes, we’ll do it.   We can also run email marketing campaigns.

2. Book-keeping

Admit it, you don’t like doing it. Don’t worry. We understand.  We can you help get the books in order.  Also we can ensure all invoices are issued on time and chased when payment is over due.

3. Blog entries

Would you like to ensure you had regular blog postings?  Send us over the copy and we’ll proof, post and publish it on schedule.

4. One-off projects

Whether it’s an office move, or an event, or supervision of a particular project, we’ll be able to ensure things run smoothly and deadlines are met.

5.  Form filling

Are you applying for a grant, or submitting a tender?   We can help you understand the forms, and get together all the necessary documentation before the submission date.

These are just some of the things we can take care for you. Don’t waste any more time, delegate some tasks to us.  Find out more about our services, or contact us today.

Conquer Your Clutter

February 16th, 2010

After reading an article in the Guardian today about decluttering, I got to thinking about how I deal with clutter.  Dealing with clutter can be a very emotional experience.   Whilst some people advocate to start small and just do fifteen minutes on your sock drawer, it’s useful to focus on a strategy that will allow you manage your storage better in the long term.   Here’s some suggestions:

  1. Sort your seasonal clothes (winter jumpers and summer shorts) and stow them away when they are out-of-season.
  2. Set a monthly recycling deadline.  Your local charity shop will be delighted, and the Freecycle network provides an excellent way to find a home for almost anything.
  3. Work out how to stop a paper mountain forming as post arrives.  Set-up a system that allows you to reduce the piles that form on the kitchen table.  Go paperless, file and shred regularly.
  4. Check you are using your storage wisely.  Items that you use rarely, like Christmas decorations, should be stored in the attic or basement.  Cupboards in the kitchen and living rooms should be used for every day items.
  5. Don’t be too ruthless.  Allow yourself a ‘Maybe’ pile, but revisit these things as soon as you can and ask ‘do I really need…?’

I feel Linda Blair’s pronouncement in the article, “Hoarding is often a symptom of an obsessive compulsive disorder” is a little unfair.  The accumulation of clutter is often more a symptom of a busy lifestyle, or a relaxed attitude to ownership!

Ministry of Time is here to help you.

For example, we can arrange valuation of antiques, the cleaning of carpets, or the long-term storage of items.  We can also arrange for the sale of any items, or their donation to your favourite charity.  Get in touch and we can help you conquer the clutter with a highly personalised service.

5 Ways a Virtual Assistant Can Transform Your Business

February 12th, 2010

If you employ a virtual assistant, you’ll find that not only will you reduce your administrative overheads, you’ll help your business thrive.  Here’s a few ways you can benefit;

1.  A Virtual Assistant can schedule your appointments, manage your calendar and travel arrangements, helping your business run smoother.

2.  Hiring a Virtual Assistant saves time and money.  You don’t need to spend time hiring an employee, or training a temp.

3.  You won’t need to find a desk for your Virtual Assistant .  They’ll be able to work off-site.

4.  You only pay for the work done.  You don’t need to invest in equipment or staff benefits.

5. A Virtual Assistant can take over all your time-consuming administrative tasks. You can leave the bookkeeping, bills, accounts payable and pay-roll to them, and get on with running your business.

So it’s simple, contact us today and start delegating your way to success.

Tools That Help Us Work Virtually

January 27th, 2010

At Ministry of Time, we love technology because it’s helps us do our job better.  And therefore, it helps our clients too.  Working with a virtual assistant means you can reduce your business’s overheads.   Unlike adding to your head-count, there’s no worrying about holiday pay, sick pay, National Insurance, payroll, etc.   You can access our flexible services when you need them.  We’ve got some favourite online tools that helps us provide this seamless service to our clients.

Dropbox

This is an online tool for file storage and sharing.  The interface makes it easy to use.  There’s a desktop application that allows you to simply drag files onto and they are automatically stored online.  Folders can be shared individually so client documents are secure.  When files are uploaded desktop,  they can be seen the recipient’s desktop.  Public folders can also be setup to allow large files (like design assets, etc. to be sent easily).  Thus avoiding problems with email clients.

Basecamp

This is an online project management tool that allows us to set-up projects with each of our clients.  When required, each client has a dedicated space to manage all email communication, file, calendars and document sharing.

Skype

Skype is a software application that allows you to make free phonecalls over the internet.  Calls to other users of the service and, in some countries, to free-of-charge numbers, are free, while calls to other landlines and mobile phones can be made for a small fee.   If we are calling a client who has the application installed and a web-cam,  we can have a face-to-face chat via video.  We can also host conference calls on this service.  There’s also an instant messaging service available so we can keep you updated on progress and answer ad-hoc questions.   Our Skype name is ‘Ministry of Time’.  Get in touch.

We are always looking for new tools to help us improve our productivity, so keep an eye on our blog for more posts.

3 Books For a Stress Free Lifestyle

January 19th, 2010

There are lots of good books on about how to deal with an overwhelming workload.  So how do you revolutionise your home and worklife so you have more free-time, and less overtime.  Here’s a review of three classic texts.

1. Getting Things Done – David Allen

Getting Things Done Book CoverThe book has provides a new approach to managing commitments, through processing and priortising.   At first glance, you might think David Allen is merely suggesting that you make some lists. His method is more sophisticated than that.  I found his system pretty easy to grasp.  It was even fun to set-up.  The simple workflow can be put in place on a spreadsheet.   I found it really helpful to have a sense of the volume of my workload.  His approach gives you more control and inspires productivity.  As a result, it should reduce your stress levels too.

Buy Getting Things Done: How to Achieve Stress-free Productivity

2. The 4-Hour Work Week – Tim Ferriss

The 4-Hour Work WeekTim Ferriss thinks you should outsource your life and do whatever you want.  Part of me finds the whole thing rather far-fetched.  I don’t believe most bosses value performance over presence.  I have yet to find a boss who happy for me to check in regularly, whilst riding my motorcycle to India.  Whilst I agree they should, the ones I’ve worked for would rather have me within their direct sight on a regular basis (to make sure I was not having too much of a good time!)

Though overall, his philosophy does point to a material fact.  In the twentieth first century, the world is smaller and better connected than ever before.  Then why are so many of us still stuck in hamster cages with strip lighting?  There are more flexible ways you can work, to achieve more and enjoy life.

Buy The 4-hour Work Week: Escape the 9-5, Live Anywhere and Join the New Rich

3. How to be Free – Tom Hodgkinson

Book cover of "How to be Free"How to be Free is a wonderful book, because it tells you a lot of stuff about the modern world that you know, but refuse to acknowledge.  We all need to slow down, consume less, laugh more and stop striving for the next big thing.  How to Be Free points to the absurdity of the modern world.  Are the values that drive us the right ones to have?  Tom Hodgkinson thinks not, and proposes instead a return to medieval values.  This idea is not as bonkers as it first sounds.   It certainly provides a lot of food for thought.

Buy How to be Free

Getting Things Done

December 22nd, 2009

Is it better to keep procrastinating, or to admit that you need to change your habits and find a new way of getting things done?

You might need extra help or you may just benefit from some advice on re-organising your office systems. There’s lots of free web-tools available that may help you business to more efficient and productive with the resources you already have available.

The Ministry of Time is here to provide real help. Not just in the provision of services, but also as a resource to help you be more effective.

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